Privacy of Information Policy

The NJIT library is bound by NJ law to adhere to the following N.J. Statutes with regard to the confidentiality of our user's records. The law states:

18A:73-43.1. "Library," "library record" defined
For the purpose of this act:

"Library" means a library maintained by any State or local governmental agency, school, college, or industrial, commercial or other special group, association or agency, whether public or private.

"Library record" means any document or record, however maintained, the primary purpose of which is to provide for control of the circulation or other public use of library materials.

L. 1985, c. 172, s. 1, eff. May 31, 1985.

18A:73-43.2. Confidentiality; exceptions
Library records which contain the names or other personally identifying details regarding the users of libraries are confidential and shall not be disclosed except in the following circumstances:

The records are necessary for the proper operation of the library;

Disclosure is requested by the user; or

Disclosure is required pursuant to a subpoena issued by a court or court order.

L. 1985, c. 172, s. 2, eff. May 31, 1985.

Examples of incidents which the NJIT library considers necessary for the proper operation of the library under item "a" above, include, but are not limited to:

Billing a user for a lost, stolen, or damaged book through the Bursar's Office or a collection agency
Bringing a user before the Academic Integrity Committee on charges of mutilation or theft of library materials
Assisting another library with resolving an overdue or fine situation with an NJIT user who has borrowed or used materials through reciprocal borrowing arrangements
Acquiring material for loan or to keep from another institution on behalf of a user through interlibrary loan or document delivery

Approved: Fri, Nov 1, 2002