Robert W Van Houten Library

Circulation Policy: Borrowing of Materials

NJIT libraries facilitates the circulation of materials owned by NJIT to students, faculty, staff and authorized courtesy and guest borrowers.

Who may borrow library materials?

  1. All persons (students, faculty and staff) holding validated NJIT ID cards and a valid library barcode
  2. NJIT Alumni with valid ID
  3. NJIT's Enterprise Development Centers members
  4. NJIT VIP's with letter from appropriate department
  5. Students from CHEN member libraries in Newark:
    • Essex County College
    • Rutgers University - Newark Campus Only
  6. VALE reciprocal borrowing institutions and NJIT library VALE borrowing policy

What materials may be borrowed?

  • Materials in the circulating collection on the lower level
  • 1 day, 7 day and 28 day materials in the Reserve Collection
  • Humanities/Social Science videotapes

What materials may not be borrowed?

  • Reference books
  • Periodicals / serials / journals / magazines
  • Non-circulating Humanities/Social Science books. These are inter-shelved with circulating materials on the lower level
  • Use in library materials

How long can I keep the materials I borrowed (e.g. the length of loan)?

Type of materials*

Students:
undergraduate & graduate

Faculty & Staff

Alumni, Courtesy & Guest

circulating books: lower level 28 days 1 semester 28 days
1 day reserve: circulation desk 1 day 1 day 1 day
7 day reserve: circulation desk 7 days 7 days 7 days
28 day reserve: circulation desk 28 days 28 days 28 days
humanities & social science videotapes 1 day 1 day 1 day
*All materials are recalled at the end of each semester

How many items can be checked out?

  • Circulating collection: varies by borrowing status
  • Reserve collections: 3 items
  • Humanities/social science videotapes: 3 items

Is there a limit on how many items I can borrow simultaneously?

  • NJIT undergraduate students: 15 items
  • NJIT graduate students: 25 items
  • NJIT faculty and staff: 25 items
  • NJIT alumni: 10 items
  • Courtesy and guest borrowers; Rutgers: Newark Campus students: 10 items

What is the check-out procedure for circulating materials?

  • Borrower must present an ID card, valid for the current semester, to borrow library materials. Only the owner of a library-registered ID is authorized to borrow materials on his or her card. The library is not responsible for unauthorized use of library cards.

What is the check-out procedure for "use in library" materials?

  • Borrower must present an ID card, valid for the current semester, or a valid driver's license in order to borrow Use in Library Materials. The ID will be held at the Circulation Desk while the material is being used in the library.

Renewals

Materials on loan may be renewed twice providing no one has requested them. Graduate students may renew items three times. Renewals may be done in the following ways:

  1. on the web (see instructions)
  2. by presenting the books at the circulation desk
  3. via the telephone 973-596-6371 (for faculty and staff only)

In the spirit of limiting renewals to two times so that other users have access to material, we also ask that borrowers wait 48 hours before borrowing a book they have just returned. In cases where we know 48 hours have not passed, we will consider such a loan as a renewal for the purpose of this policy.

Fines

Type of materials* Students: undergraduate & graduate Faculty & staff Alumni, Courtesy & Guests
circulating books $0.10 per day / per item fines are waived $0.10 per day / per item
use in library (not returned to the circulation desk) $5.00 per item fines are waived $5.00 per item
time-limited use in library $1.00 per hour / per item fines are waived $1.00 per hour / per item
1 day reserve $1.00 per day / per item fines are waived $1.00 per day / per item
7 day reserve $1.00 per day / per item fines are waived $1.00 per day / per item
28 day reserve $0.50 per day / per item fines are waived $0.50 per day / per item

* Fines are NOT a mechanism to "rent" a book. Purposefully keeping a book for a long time overdue and then simply paying up the fine does NOT relieve you of your library obligations. Users who are habitually keeping books overdue may may be subject to loss of access and use of library resources, disciplinary action by the university, and civil and criminal prosecution.

Holds

  • Holds may be placed only for materials that are currently charged out by placing a Hold request in the online catalog system. You will be notified for pick-up when the item is returned.

Recalls

  • All materials are subject to recall before its original due date when the material is needed by another library user.
  • We understand borrowers need materials for the papers they have to write and exams for which they have to study. However, the library is charged with making sure as many users as possible get access to the materials they need. Sometimes -- when there is great demand and few resources -- that means you get a shorter "turn" with the material.

Recall Fines

  • Recalls $1.00 per day / per item for materials not returned after 7 days of notice

Lost or damaged materials

  • Patrons are fully responsible for all library materials charged out to them. In the event that an item is lost, the library will charge the cost of the item plus a $10.00 processing fee per item. If a lost item is found and returned within 90 days the cost of the item will be refunded. The processing fee is not refunded.

Notices

  • Notices are sent at 7, 14, and 21 days after an item is due.
  • Notices are emailed to borrower's official NJIT email addresses. Borrowers are responsible for checking that email account or automatically forwarding email sent there to their off-campus email account.

Updated at the Faculty Library Committee meeting, Dec 16, 2004
Updated at the Faculty Library Committee meeting, Oct 21, 2004
Updated at the Faculty Library Committee meeting, Nov 20, 2003
Updated at the Librarian's Team Meeting, Sep 5, 2003
Approved at the Librarian's Team Meeting, Aug 18, 1999